If you know you’re going to be busy and won’t be able to get to your email as often as usual, an out-of-office message lets people know that you may not be able to respond immediately. This way, they won’t expect a reply from you right away and you can enjoy your time off without worrying about work.īut there are other times when you might want to use a template response as well. You can set an automatic response letting people know that you won’t be checking your inbox and will be back soon. Most people use email management tools, such as out-of-office template responses, when they’re away from their email for an extended period of time – on vacation or just taking a day off, for example. Why should you use an out of office template Today, we’ll show you a few different out-of-office templates that you can use for your vacation auto-responses. Such templates are usually simple and easy to use, allowing you to customize your message however you want. Either way, a good out-of-office template will help get the job done. If you have any questions, please contact your Local Support Provider.Are you going on vacation and need to set an out-of-office message? Or maybe you’re just taking a day off and don’t want to be bothered with work. In the Automatic Replies box, select Do not send automatic replies and click OK. Select whether you want replies sent to My contacts only (those in your personal Contacts list) or to Anyone outside my organization who sends you a message.Ĭhoose File> Automatic Replies (Out of Office). To ensure those not on PennO365 (both within the university and outside of it) are notified of your absence, choose the Outside My Organization tab, check Auto-reply to people outside my organization, then enter the away message you want to send while you are out of the office. On the Inside My Organization tab, enter the away message you want sent to other PennO365 users while out of the office. If you don't set a time period, automatic replies will continue to be sent until disabled manually. In the Automatic Replies box, select Send automatic replies.Ĭhoose Only send during this time range to specify when your out-of-office message should be sent. In Outlook, choose File> Automatic Replies (Out of Office). Here are instructions for creating automatic replies to PennO365 email in Outlook for Windows. Automatic replies are used to alert people who correspond with you that you are out of the office.
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